Administrative Assistant I

Location: Cincinnati
Posted on: October 19, 2024

Job Description:

GENERAL FUNCTION: Performs a wide range of administrative duties of a moderately responsible and complex nature for an assigned unit. May serve as a liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Provides administrative support to the assigned area/unit.

* Coordinates managerÆs schedule, makes appointments, and arranges and coordinates travel schedules.

* Answers, screens, and directs incoming departmental calls.

* Greets internal and external customers and answers routine questions and inquires. Directs questions of a complex nature to the appropriate person.

* Sorts and distributes incoming mail as well as preparing outgoing mail and other correspondence.

* Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.

* Supports department personnel by assisting with copying, faxing, filing, mailings, and other tasks of a similar nature.

* Types letters and reports from rough drafts, making changes in grammar, punctuation or spelling as needed.

* Organizes and maintains confidential file system and files correspondence and other records.

* Orders office supplies and arranges for equipment maintenance.

SUPERVISORY RESPONSIBILITIES: None.

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